Using Okuda, we move compliance from “stressful” to “seamless”
The Okuda Platform underpins all of our projects and is our no code tool for building, implementing and monitoring complex processes.
With regulation increasing across industry sectors the need for organisations to stay in control of growing complexity has never been greater. Avoiding fines, along with costly brand and reputational damage, has become a board level priority. Staying compliant means designing, implementing, monitoring and controlling complex multi-step processes that span teams, divisions and even organisations, requiring timely and accurate input from many people.
At Maly we specialise in helping organisations design and streamline processes that keep you compliant. Using Okuda we build, implement and operate tailored software solutions that allow the co-ordination, monitoring and control of those processes ensuring no step is missed and the business is always ready to face any audit.
Our End to End Solution
- Design efficient processes that ensure compliance with regulations, rules and standards
- Simplify, streamline, consolidate and model existing processes
- Create, implement and support software systems that monitor, control and drive processes
- Support you as your solution evolves to meet growing regulation and complexity
The Okuda technology platform is designed for creating, implementing, operating and monitoring regulatory compliance processes across organisational silos. Acting as a “compliance control room” it gives real time visibility of process progress enabling pro-active prevention of non-compliant incidents. The platform is supported by the Maly experts who will work with you to design, deploy and operate your solution. Once you are confident in using the platfrom you can modify, build and implement processes yourself.
- Simple code free interface for creation, implementation and update of processes
- Processes can span multiple individuals, teams, departments and even external partners and suppliers
- Quickly assign roles, responsibilities and tasks and ensure acceptance and monitor adherence
- Automate workflows and integrate with existing applications and systems
- Every step, interaction and change is logged ensuring easy audit preparation
Customisable dashboards report compliance status depending on organisational level and role - Relevant metrics by geography, department, group or individual
How we work with you
Whilst the Okuda platform underpins all of our projects (and can be licensed as a technology platform) many customers work with us because of our deep experience in understanding and controlling complex processes. Our four-phase iterative approach begins by helping our customers really understand, map out and streamline their processes. We implement them in Okuda and integrate with their existing systems and workflows to ensure seamless adoption within the organisation. We then support them to operate and optimise the process and workflow as well as helping them learn how to use the Okuda system to model, control and improve many more complex processes across their organisation themselves.
How Okuda Compares with competing approaches to complex process management
| Approach | Make Do… | DIY Build… | SaaS Platforms… | Guided Build and Learn! |
| Solution/Tools |  |  |  |  |
| Description | Build the process in a spreadsheet and use email to chase and confirm steps have been completed | Build your own application or tool dedicated to managing the process | Build your process yourself using a cloud based platform | Specialist process experts help you model and build your process in a purpose built platform. Over time you are confident to build and operate yourself. |
| Pros | Low Cost Anyone can do it Up and running quickly | Exact Requirements Ensures seamless integration with existing systems and processes Total Control | Automated workflow progression Pre-built components and integrations Little or no development required | Exact requirements fit Up and running quickly No need to be a process expert or developer Guidance and help over time to become self sufficient Integration with existing systems and processes Can be on prem or cloud based Deployment, operation, maintenance handled for you Scales to many process instances & process variations Automated workflows Business objects allows reuse across processes |
| Cons | Only works for simple linear processes with a few people Soon gets complex for many instances Version control quickly No automated auditing and logging | Expensive, complex and time consuming to build Requires developers and skilled process modellers in house Need to deploy, operate and maintain Major work to update and redeploy with each process Expensive hosting costs | Steep learning curve for non-technical users (Despite no-code claims) Still requires skilled process modellers in house License costs become expensive as user numbers scale Not always available “on-prem” if security is a priority Lock in to that proprietry |
Case Studies
We find case studies an ideal way to understand how Okuda works and how it can fit into your business
